Accounts and Operation Manager

Job Description:

We are seeking a go-getter and spirited multitasker to join our team as an Operations and Accounting Lead. In this role, you will play a crucial part in supporting our headquarters, auditing office, and production facility by executing, recording, and analyzing dispatches, documents, and financial data. You will also communicate with vendors and buyers on behalf of the organization.
We believe that the people behind the scenes are the backbone of our operations, and the Operations and Accounting Lead is a key enabler. Your voice and forward-thinking approach will be essential in establishing standard operating procedures (SOPs) and ensuring seamless coordination and communication between teams, vendors, and buyers.

Key Responsibilities:
Prepare and manage financial and accounting documents related to sales, purchases, exports, imports, banking, and tax filing.
Archive financial documentation and periodically update accounting databases.
Adhere to best practices in accounting as outlined by industry experts and the organization.
Coordinate activities with auditors on a periodic basis.
Manage dispatches by coordinating with the production facility and office as needed.
Set standards for dispatch communication flow, packing, and supervise implementation.
Coordinate with couriers, transportation, customs, and other allied vendors for smooth operations around dispatches.
Communicate and coordinate with clients and vendors regarding dispatches and compliance.
Schedule meetings and make travel arrangements as needed.
Be street-smart, supportive of the team, and focused on achieving goals.

Qualifications:
Degree in business administration, business commerce, or a related field preferred.
2+ years of experience as an operations administrator or in a similar position.
Strong organizational and administrative skills.
Excellent communication skills, both written and verbal.
Proficient in using computers, emails, accounting software, and a willingness to learn new systems.
Detail-oriented with strong analytical and problem-solving skills.
Ability to multitask effectively.
Energetic and calm approach to meeting deadlines.
Team player attitude, treating all team members with respect and patience.
Commitment to the organization’s goals and values.