Financial Planning & Admin Assistant
Job Description:
We are seeking a detail-oriented and process-driven Financial Planning Admin Assistant to support our Australian Financial Advisers and Paraplanning team. The role focuses on administrative execution, data management, client servicing, and compliance support within an ASIC-regulated financial planning environment.
This is an ideal role for someone who enjoys structured work, documentation, and accuracy, and wants to build a long-term career in the Australian financial services industry.
Key Responsibilities
- Client Administration & Onboarding
- Prepare and manage client onboarding documentation
- Fact Finds
- Risk Profiles
- Authority to Proceed (ATP) support
- Set up and maintain client records in Xplan / AdviserLogic / Coin / Midwinter
- Coordinate client signatures via DocuSign or similar platforms
- Maintain accurate client data and file notes
- Adviser & Paraplanner Support
- Assist advisers with meeting preparation and follow-ups
- Upload and manage documents for SOAs, ROAs, and ongoing advice
- Track advice workflow and ensure tasks are completed on time
- Coordinate with paraplanners, product providers, and licensee teams
- Compliance & AFSL Support
- Ensure files meet AFSL compliance requirements
- Maintain audit-ready client files
- Assist with compliance checklists and document version control
- Support internal and external compliance audits
- Product, Platform & Provider Administration
- Process applications for:
- Superannuation
- Investments
- Insurance (Life, TPD, IP)
- Liaise with product providers and platforms for:
- Follow-ups
- Outstanding requirements
- Status updates
- Track implementation progress post-advice
- Ongoing Service & Reviews
- Assist with annual review preparation
- Maintain ongoing service agreements and fee consent documentation
- Update portfolio data and generate review packs
- Support renewal and client communication workflows
Skills & Experience Required
Essential Skills
- Strong attention to detail and accuracy
- Excellent written and verbal communication
- High proficiency in MS Word, Excel, Outlook
- Ability to manage multiple tasks in a process-driven environment
Australian Industry Knowledge (Preferred)
- Understanding of:
- SOA / ROA processes
- ASIC & AFSL compliance frameworks
- Superannuation, investments, and insurance basics
- Experience with Xplan or other Australian financial planning CRMs (highly desirable)
Tech & New-Age Skills
Comfortable working with:
- CRM & workflow tools
- Cloud-based document management systems
- Ability to use AI tools for:
- Drafting emails and summaries
- Checklist management
- Data validation and documentation support
Ideal Candidate Profile
- 2–4 years of experience in:
- Financial planning administration
- Wealth management back office
- Paraplanning support (junior)
- Experience supporting Australian advisers (onshore or offshore) is a strong advantage
- Background in Commerce, Finance, Accounting, or Business Administration
Why Join Us
- Exposure to the Australian financial advice ecosystem
- Structured processes and long-term career pathway
- Opportunity to grow into:
- Senior Admin
- Client Service Manager
- Paraplanner (with training)
- Stable role with strong compliance culture
Company Profile
From transformative tech solutions to reliable accounting solutions—we delivers excellence across every vertical.
In our accounting vertical, we combine advanced practices with meticulous attention to detail. We specialize in bookkeeping and account finalization, ensuring that our clients’ financials are accurate, compliant, and ready for strategic decision-making. From tax preparation and audit support to financial and management reporting, we provide end-to-end solutions that are both reliable and scalable.
We are at the forefront of technology-driven solutions, offering not only tech services and digital marketing but also comprehensive staffing solutions. Our experience spans all major tech stacks, enabling us to match the right talent with the right projects. Whether it’s building agile teams or executing complex tech initiatives, we ensure our clients have the expertise they need to stay competitive.
Apply Now
- Interested candidates are requested to apply for this job.
- Recruiters will evaluate your candidature and will get in touch with you.