Executive Assistant to the CEO

Job Description:

Job Summary:
We are seeking a highly organised and proactive Executive Assistant to the CEO to support day-to-day operations, manage cross-functional coordination, and drive execution of key initiatives. The role requires strong communication, multitasking, and problem-solving abilities in a fast-paced environment.

Key Responsibilities:
Manage CEO’s calendar, meetings, and daily schedule
Coordinate across teams to track ongoing and upcoming projects
Act as a liaison between CEO and internal/external stakeholders
Handle travel arrangements, logistics, and scheduling (domestic & international)
Prepare reports, summaries, and presentations for internal and external use
Track progress across projects, operations, compliance, and finance
Assist in documentation, SOP creation, and process improvement
Coordinate with vendors, partners, and third-party stakeholders
Ensure timely follow-ups and execution of action items
Support company-wide communication and policy implementation

Required Skills:
Strong communication and interpersonal skills
Excellent organisational and time management abilities
Ability to handle multiple tasks and prioritise effectively
Proficiency in MS Office / Google Workspace tools
Stakeholder management and coordination skills
Problem-solving and attention to detail
Ability to work in a fast-paced startup environment

Qualifications:
Bachelor’s degree in any discipline
3+ years of experience in Executive Assistant / Operations / Business Support roles
Experience in calendar management, scheduling, and coordination
Exposure to business operations, compliance, or finance is a plus

Additional Information:
High ownership role with close interaction with leadership
Requires flexibility, adaptability, and quick decision-making