Transport Administrative

Job Description:

We are looking for a diligent and proactive Transport Administrator to handle key administrative duties within our transport team. The successful candidate will be responsible for creating and maintaining logs, managing driver and vehicle data, reconciling tracker discrepancies, and ensuring accurate reporting. This role also includes managing driver hours and vehicle cleaning records on a regular basis, requiring a keen eye for detail and exceptional organizational skills.

Key Responsibilities

1. Daily Log Management

• Create and maintain accurate daily logs to document transport activities.
• Update staff data, driver hours, and vehicle sections on the daily logs.

2. Driver and Tracker Monitoring

• Cross-check driver finish times against tracker data.
• Generate and submit reports highlighting discrepancies in timings and providing insights.

3. Vehicle Cleaning Oversight

• Develop and manage a vehicle cleaning log to track cleaning schedules.
• Create reports detailing which vehicles have been cleaned and the assigned cleaner for each task.

4. Driver Hours Reporting

• Input drivers’ hours on a weekly and monthly basis into designated sheets.
• Ensure accuracy and compliance with company policies and regulations.

5. Report Generation and Analysis

• Prepare regular and ad-hoc reports for internal review.
• Ensure data accuracy and provide actionable feedback to relevant teams.

6. Compliance and Record-Keeping

• Ensure all logs and reports comply with company policies and relevant regulations.
• Maintain organized and accessible records of transport activities.

Skills and Qualifications

• Proven experience in an administrative or similar role, preferably in transport or logistics.
• Strong proficiency in software tools (e.g., Excel, Google Sheets, and tracking software).
• Exceptional attention to detail and accuracy.
• Ability to analyse data and identify discrepancies.
• Excellent communication and reporting skills.
• Time-management and multitasking abilities in a remote work environment.

Preferred Attributes

• Familiarity with transport operations and compliance standards.
• Experience working with vehicle tracking or fleet management systems.
• Strong problem-solving skills and the ability to work independently.