Operation Executive

Job Description:

We are looking for a reliable Office Administrator to join our team. The ideal candidate will be responsible for overseeing daily office operations, providing administrative support, and ensuring efficient workflow within the organization. This role requires strong organizational skills, attention to detail, and the ability to multitask effectively.

Key Responsibilities:

• Office Coordination: Manage daily office activities to ensure compliance with company policies and procedures.
• Administrative Support: Provide administrative assistance to staff, including managing correspondence, scheduling meetings, and maintaining office records.
• Visitor Management: Welcome visitors and guests, ensuring they are directed to the appropriate personnel.
• Communication: Handle incoming calls and emails, responding promptly and professionally to inquiries.
• Inventory Management: Monitor office supplies, track inventory levels, and place orders as necessary to maintain adequate stock and coordinate with vendors as and when required .
• Record Keeping: Maintain systematic filing systems (both manual and electronic) for easy retrieval of information and following up customers for pending documents .
• Financial Support: Assist with bookkeeping tasks, budgeting, and expense reports, collaborating with the finance department as needed.
• Team Collaboration: Support various departments with administrative tasks and assist colleagues whenever necessary.

Qualifications:

• Education: Bachelor’s degree in office administration or a related field is preferred.
• Experience: Previous experience as an Office Administrator, office assistant, or in a similar role is advantageous.
• Skills:
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication abilities.
• Attributes: Detail-oriented, self-motivated, and able to work independently with minimal supervision.