EA to Director

Job Description:

We are a growing glass manufacturing company catering to B2B clients across India. The business is managed by four promoters/directors, each handling different functional areas. To streamline coordination, communication, and follow-ups, the company is hiring a professional Executive Assistant cum Personal Assistant who will serve as a central point of support and coordination.

This role requires an organised, mature, and proactive individual who can manage communications, track commitments, coordinate between departments, and assist the Directors in day-to-day business and administrative work. The position demands strong multitasking ability, confidentiality, and follow-through.

Key Responsibilities

1. Coordination & Communication

• Serve as the communication bridge between Directors and various departments.
• Ensure timely circulation of decisions, instructions, and reports.
• Draft and manage official correspondence, emails, and follow-ups on behalf of Directors.

2. Meeting & Schedule Management

• Maintain and update calendars for all four Directors.
• Schedule internal and external meetings, plant visits, and client interactions.
• Prepare meeting agendas, take minutes, and ensure follow-up on action points.

3. MIS & Reporting Support

• Track and compile key business and departmental reports for review meetings.
• Follow up with department heads for data, deadlines, and updates.
• Summarize reports or highlight important points for Directors’ attention.

4. Travel & Logistics

• Plan and coordinate travel, hotel, and local arrangements for Directors.
• Manage logistics for client or vendor visits when required.

5. Administrative & Personal Assistance

• Handle documentation, filing, and record maintenance (digital and physical).
• Manage small personal or office tasks assigned by Directors from time to time.
• Ensure confidentiality and discretion in handling sensitive business information.

6. Multi-Director Support & Prioritisation

• Understand the priorities and schedules of each Director.
• Manage parallel instructions from different Directors calmly and efficiently.
• Maintain clear task lists and update each Director on status and pending work.

Desired Candidate Profile

• Graduate / Postgraduate with strong administrative or executive assistance background.
• 5–10 years of experience supporting senior management / promoters / directors.
• Excellent communication and coordination skills (written & verbal).
• Proficiency in MS Office (Excel, Word, PowerPoint) and email drafting.
• Strong sense of confidentiality, discipline, and ownership.
• Fluent in English, Hindi, and Gujarati.