Sales Admin (Sales Support & Back Office)
Job Description:
Role Purpose
The Sales Administrator – Junior supports the sales function through structured documentation, coordination, data management, and process compliance. The role ensures efficient internal execution of sales activities, enabling the sales team to focus on client acquisition and revenue generation.
Key Responsibilities
1. Sales Operations & Documentation
- Generate, Maintain and update sales inquiries, lead databases, and CRM records
- Prepare quotations, proposals, booking forms, and supporting documentation
- Track inquiry lifecycle stages: New → In Progress → Converted → Lost
- Maintain accurate Google Sheets / Excel trackers with zero-error discipline
- Assist in preparation of sales presentations, MIS reports, and client email drafts
- Ensure timely documentation readiness for ongoing sales activities
2. Coordination & Sales Support
- Coordinate internally for availability, pricing, approvals, and timelines
- Support Sales Managers with follow-ups, reminders, and meeting preparation
- Maintain organized records of call logs, client communication, confirmations, and approvals
- Assist in preparation for weekly sales review meetings
3. Process Management & Compliance
- Generate basic SAR(System Activity Report)-assisted line items as required
- Maintain structured filing of contracts, NDAs and confirmations.
- Ensure adherence to internal SOPs, Audit requirements, and process workflows
- Provide administrative assistance aligned with sales operations
Required Qualifications
- Graduate in any discipline
- 0–2 years experience in Sales Coordination / Admin / Operations Support preferred
Technical Skills
- Google Sheets & Microsoft Excel (VLOOKUP, Pivot Tables, basic formulas)
- MS Word & PowerPoint
- CRM / Lead Management Systems
- Basic documentation & reporting skills
Core Competencies
- Strong coordination & communication ability
- High attention to detail and accuracy
- Process discipline and follow-up ownership
- Organized work approach
- Team support mindset
- Professional office etiquette
Reporting Structure
Reports to: Sales Manager / Sales Operations Lead
Success Indicators (KPIs)
- CRM & tracker accuracy
- Documentation turnaround time
- Inquiry tracking completeness
- Sales team support efficiency
- Process compliance adherence
Ideal Candidate Profile
A structured, detail-oriented professional who enjoys behind-the-scenes execution, operational discipline, and enabling sales success through organized administrative support.
Key Skills :
Company Profile
Established in 1998, The company has been committed to bring their clients the best in value and quality travel arrangements.
Their strong company culture and passion for our profession has resulted in them being named one of the "Best Corporate Travel Agency" in Ahmedabad. The management is active on various travel advisory boards and committees for travel organizations. They are a part of IATA, TAAI, IATO, TAFI etc. Travel magazines (Insights Success) and many more.
They are amongst the top luxury travel providers in India and are a part of Traveller Made. They are also preferred partners with LHW (The Leading Hotels of the World), Jumeirah Hotels, Four Seasons Hotels, Preferred Hotels Partner, Stars and Luminous of Marriott Hotels, Hyatt Prive, Diamond club of Dorchester Collection Hotels, Address Hotels and lot more luxury hotels.
Apply Now
- Interested candidates are requested to apply for this job.
- Recruiters will evaluate your candidature and will get in touch with you.