HR & Admin Manager

Job Description:

Role Overview

We are looking for an experienced and result-oriented HR & Admin Manager to oversee end-to-end HR operations, payroll, statutory compliance, recruitment, employee engagement, and overall administration at our manufacturing unit.

The role will be responsible for ensuring smooth workforce management, maintaining statutory compliance, managing factory administration, and supervising the workers’ colony. The ideal candidate should have hands-on experience in a manufacturing environment, sound knowledge of labour laws, and proficiency in Matrix attendance management and Saral payroll software.

The candidate must follow a structured task-management approach, conduct daily review meetings with the HR & Admin team, and ensure transparent reporting of planned, pending, and completed activities.

Key Responsibilities

1. HR Operations & Statutory Compliance

Maintain and update employee records, personal files, and HR documentation.

Manage employee attendance and leave records using Matrix software.

Process monthly payroll through Saral software, including salary calculations, deductions, and tax-related calculations.

Coordinate with HR consultants for PF, ESIC, gratuity, bonus, and other statutory compliances.

Ensure adherence to applicable labour laws and statutory regulations.

Handle employee grievances, disciplinary matters, and conflict resolution.

2. Recruitment & Employee Engagement

Manage end-to-end recruitment for factory workers, staff, and office positions.

Ensure timely hiring as per manpower requirements.

Manage employee onboarding, induction, and training programmes.

Drive employee engagement and retention initiatives.

Coordinate performance appraisals and employee evaluation processes.

3. Workers’ Colony Management

Oversee the overall maintenance, cleanliness, and hygiene of the workers’ colony.

Coordinate with facility management teams for housekeeping, repairs, and infrastructure maintenance.

Address workers’ concerns related to accommodation, amenities, and safety.

Ensure compliance with applicable health and safety standards at residential facilities.

4. Factory Administration & Facility Management

Oversee factory administration, security, housekeeping, and facility management.

Coordinate with government authorities for required licences, approvals, and regulatory matters.

Manage vendor agreements, office supplies, and infrastructure requirements.

Ensure a safe, secure, and compliant working environment across the plant.

5. Daily Task Management & Reporting

Follow a structured To-Do List approach for planning and executing all HR & Admin activities.

Maintain daily task trackers and ensure regular follow-up on pending activities.

Conduct daily review meetings with the HR & Admin team to review progress, delegate responsibilities, and ensure timely completion.

Share daily updates in the HR WhatsApp group covering:

Planned activities for the day (morning update).

Open and pending tasks (midday update, wherever required).

Completed activities (end-of-day update).

Provide regular updates and visibility to senior management on HR & Admin activities.

Required Skills & Qualifications

Education

MBA in HR / MSW / Postgraduate Degree in HR Management preferred.

Experience

7–12 years of relevant experience in HR and Administration.

Prior experience in a manufacturing setup is essential.

Experience in the dyes, pigments, or chemical industry will be preferred.

Technical & Functional Skills

Hands-on proficiency in Matrix software for attendance management.

Working knowledge of Saral software for payroll processing.

Strong understanding of PF, ESIC, gratuity, bonus, factory compliance, and labour laws.

Experience in factory administration, workforce management, and employee relations.

Knowledge of facility management and workers’ colony administration.

Behavioural Competencies

Strong leadership, team management, and problem-solving abilities.

Excellent coordination and communication skills.

Highly organised, detail-oriented, and disciplined in execution.

Strong follow-up and task-management capabilities.

Ability to conduct daily team reviews and drive accountability.

Comfortable with WhatsApp-based reporting and regular management updates.